Flat File Program at Arlene's 2024-25 Artist Application

Flat File Program at Arlene's Submission Guidelines:

Please read the guidelines carefully. Artwork that does not meet the guidelines will be disqualified. If accepted work does not meet the guidelines when received at R Gallery at Arlene’s, it will not be included in the Flat Files Program.

Important Dates:

Duration of Program: October 2024 through August 2025

Submission deadline: July 27, 2024, 5 PM (EST)

Notification of Acceptance: August 17, 2024

Delivery of Artwork: All accepted work must arrive at the R Gallery at Arlene’s by Saturday, September 14, 2024. Shipping notifications and tracking numbers must be sent to the gallery by emailing arlenesartist@gmail.com.

Submission Fee: 

• There is no fee to apply to the Flat File program at Arlene’s

Artwork Submissions Criteria:

• The 2024-25 cycle of the Flat File Program runs from Friday, October 4, 2024, through Saturday, August 30, 2025. Participating artists must agree to have their selected work available for the duration of the program. However, sold work can be replaced with approval from the R Gallery at Arlene's.

•  All artists wishing to participate in the Flat File program at Arlene’s must submit a complete application prior to the deadline of 5 pm (EST) on Saturday, July 27, 2024, and be selected by our juror. Any incomplete applications will not be considered.

• All artwork must be original done by the applicant. 

• Artists must submit a separate PDF of their artist statement and bio.

• Up to 5 pieces may be submitted. Image file size must be at least 300 dpi and labeled in the following format: FullName_Title_#.jpg or FullName_Title_#.png. 

• Applicants will be asked to provide links to their social media accounts if applicable.

• All artwork submitted in the application must be the same work exhibited in the Flat Files Program at Arlene's. Artists are not permitted to change or replace pieces of the original submissions without prior permission from the R Gallery at Arlene’s.

• Artwork cannot exceed 11”x14” with a maximum thickness of ¼".

• All selected work must be unframed, and unmatted.

• All selected works must be flat and prepackaged in an archival clear acetate sleeve appropriate to the size of the work. 

• A variety of media are welcome, including photography. All artwork must be durable as they will be handled often throughout the duration of the program. NOTE: Delicate works, like charcoal, pastel, or other loose dry media, will not be considered as they are at too high risk for damage.

Artwork Sales:

• The maximum retail price of each work submitted is $300 or less.

• Artists will receive 60% of the sale with a 40% commission to the R Gallery at Arlene’s.

Visibility and Promotion:

• Artwork selected for the Flat File Program at Arlene's will be available to view and purchase at the R Gallery at Arlene's located inside Arlene's Artist Materials.

• Artwork included in the program will be featured on the gallery's website, social media posts, and newsletters. 

If you have any questions, please do not hesitate to contact Andrew Ochal, R Gallery Director/Curator, at arlenesartist@gmail.com and we look forward to working with you in the coming months.

 Arlene's Artist Materials

 57 Fuller Rd

 Albany, NY 12205

 (518) 482-8882

 arlenesartist.com

The commission rate set by the R Gallery at Arlene's is 40%. Artists will receive 60% of the sale with a 40% commission to the R Gallery at Arlene’s.

Artwork Submission:

Artists can submit up to 5 works may be submitted. Image files must be sized at least 300 dpi resolution and be labeled in the following manner: FullName_Title_#.jpg. Specific works submitted to the open call must be available for the Flat File Program. If accepted work is not available for any reason it may not be switched with replacement.